File Tracking Software

Digital Enrolment Application Management and Training/Event Scheduling Software

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Digital Enrolment Application Management and Training/Event Scheduling Software

Digital Enrolment Application Management and Training/Event Scheduling by KTSPL is a comprehensive system to digitise and automate the enrolment process & events-training scheduling process of Organisations/Institutions. The system provides separate login Panels for each level in the hierarchy. Each login has its own Dashboard with respective features as per their role. Students/Candidates are provided with a panel from which he/she can register and apply for Enrolment.

Components/Modules

  1. Applicant Profile
  2. Enrollment Application Process
  3. Tracking of Application by Applicant
  4. Level-4 Admin Application Certification Process
  5. Level-3 Admin Application Certification Process
  6. Level-2 Admin Application Certifications (Overriding Actions taken on behalf of Level-3 & Level-4)
  7. Level-2 Admin Application Confirmation Process
  8. Level-2 Admin Physical Standard Verification Process for Applicant
  9. Level-2 Admin Medical Test Verification Process for Applicant
  10. Level-2 Admin Merit List Generation Process for Applicant
  11. Training/Event Scheduling
  12. Web Portal
  13. Dedicated App

Features and Target User Groups

Students/Applicant who will

  • like to Apply for Enrollment
  • Track Enrollment Application Status
  • Re-submit Application if asked for

Enrolled Students/User who

  • like to Participate in a Training Activity

Level-4 Admin/Officer who will (This level Admin first receives Applications)

  • Certify Enrollment Application and forward it to the Level-3 Admin
  • Ask Student to re-submit Application
  • Reject Enrollment Application
  • Mark Attendance for Training Activity which is conducted by Level-3 Admin

Level-3 Admin/Institution who will

  • Certify the Application received from Level-4 Admin and forward it to Level-2 Admin
  • Ask Student to re-submit Application
  • Reject Application
  • Create Training Schedule

Level-2 Admin/Unit who will

  • Confirm Enrollment
  • Generate Merit List
  • Add/update Level-3 Admin/Institution details
  • add/update Level-4 Admin/Officer
  • Override actions taken by Level-4 Admin/Officer and Level-3 Admin/Institution during Enrollment Process
  • Create Training Schedule and share with respective Stakeholders
  • Add/update PI Staff’s and monitor their activities as per their role. PI Staff can manage one or more Level-3 Admin/Institutions Activity

Level-1 Admin/Group who will (Manages & monitors all Lower level Admin’s

  • Monitor the Enrollment Process
  • View enrolled Student details
  • Update Student information
  • Send Notifications to a selective Level-3 Admin, Level-2 Admin and Students/Enrolled Students
  • Create Training Schedule and share with respective Stakeholders
  • Generate various Management Information System (MIS) reports
  • Manage Level-2 Admins/Unit’s

Main Admin/Head Office who will

  • Activate/deactivate Institutes
  • Monitor the Enrollment Process
  • Send Notifications to a selective Level-3 Admin, Level-2 Admin and Students/Enrolled Students
  • Create Training Schedule and share with respective Stakeholders
  • Generate various Management Information System (MIS) reports
  • Manage Online Enrollment process
  • Add/update Groups and Level-2 Admins
  • Manage seat allocation/deallocation for Institutes

User-wise Functions

User Type Functions
Students/Enrolled Students Students:
  1. OTP based registration
  2. Apply for Enrollment
  3. Track Enrollment Status
  4. Re-submit the Application

Enrolled Students:
  1. Apply for Training Activities
  2. Get notifications/SMS and notices for various activities
  3. Attendance Management
Level-3 Admin/Institution
  1. Certify Application
  2. Manage Training Schedule
  3. Attendance Management
Officials (Level-4 Admin)
  1. Certify Application
  2. Attendance Management
Level-2 Admin/Unit
  1. Override Enrollment Certification Process of Level-3 Admin
  2. Allot Enrollment Number
  3. Manage Training Schedule
  4. Add/Update Level-3 Admins
  5. Add/Update Level-4 Admins
  6. Allocate/deallocate PI Staffs
  7. Monitor activity of PI Staff’s
  8. Manage Attendance
Officials (PI Staff’s)
  1. Manage Enrollment Process
  2. Manage Training Schedules
  3. Manage Attendance
Level-1 Admin/Group
  1. Manage Training Schedules
  2. View Enrolled Students
  3. Add/Update Level-2 Admins
  4. Activate/deactivate Level-3 Admins
  5. Update Students information
  6. Send Notification/SMS/Notice to Students
  7. Send Notices to Level-3, Level-2 Admins
Main Admin/Head Office Admin
  1. Add/Update Level-1 Admins
  2. Add/Update Level-2 Admins
  3. Activate/de-activate Level-3 Admin
  4. Manage Training Schedules
  5. View Enrolled Student details
  6. Update Student information
  7. Open/Close online Enrollment process
  8. Send Notifications/SMS/Notice to Student
  9. Send Notices to Level-3, Level-2 & Level-1 Admins

Other Features

Training activity management at each level (all Admins)

  • Create Training Schedule
  • Share Training Schedule to a selected group of Level-3, Level-2 & Level-1 Admins)
  • Track Training Schedule Application Status
  • Nominal Roll Management for selected Student

Customised Web Portal

  • Registration and Login panel for all Stakeholders, Students
  • Organisation level details
  • Level-1 Admin level details
  • Enrollment process and guidelines
  • Merit list showcasing
  • Gallery
  • FAQ
  • Training Activities and Eligibility details
  • Upcoming, running and completed Training Schedules

Hybrid App (Android and IOS)

  • Student Enrollment
  • Training Schedule
  • Information through real time notifications
  • Enrolled Students utilities
  • Level-4 Admin/Official’s utilities
  • Level-3 Admin/Institution utilities
  • Level-2 Admin/Unit utilities
  • Level-1 and Main Admin utilities
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